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  • Pages

    Explainers

    FAC’s Explainer page provides information about topics relating to public records, open meetings, and freedom of speech that we are often asked about. The information you are looking for may be here, but if it is not, please feel free to submit a request to our Legal Hotline.

    July 3, 2024

  • Asked and Answered

    CPRA

    Can An Agency Charge Fees for Inspecting Public Records?

    Yes, fees may be charged for obtaining a copy an electronic copy of a record and those costs can vary.  However, I am not aware of any case law or statute that allows an agency to charge for inspection.  Charges for obtaining electronic documents are generally limited to the direct cost of providing a […]

    February 26, 2018

  • Asked and Answered

    CPRA

    Agency won’t provide records in electronic format

    In response to our public records request for electronic data, public agencies have refused to release data in Excel format. They have instead given us pdfs or hard copies. Their reasons are vague, ranging from concerns we will manipulate the data to saying it's not their policy to release data in that format. I […]

    August 18, 2010

  • Asked and Answered

    CPRA

    Public Availability and Destruction of Temporary or Handwritten Notes

    […] the following conditions are complied with: (a) The record, paper, or document is photographed, microphotographed, reproduced by electronically recorded video images on magnetic surfaces, recorded in the electronic data processing system, recorded on optical disk, reproduced on film or any other medium that is a trusted system and that does not permit additions, deletions, […]

    June 14, 2009

  • Asked and Answered

    CPRA

    How Long Do Agencies Have to Keep Records?

    How long do state agencies have to keep records?  The Department of Fish and Game tells us they destroyed the records we wanted because they are over 4 years old.

    June 14, 2009

  • Asked and Answered

    CPRA

    Countering a claim of non-existent records

    […] stated that they do not have such records.  To the extent the records you seek are maintained by the City of San Diego, either in paper or electronic form, they are public records to which you should have a right of access. If you believe the records exist and the City of San Diego […]

    June 14, 2009

  • Asked and Answered

    CPRA

    The CPRA, Email Communication, Right to Privacy and Records Regarding One’s Self

    I made a California Public Records Act request to a public school district in California for: "All Email communication regarding myself and my child." I received partial records which are not nearly complete. I am concerned about adherence to legal safeguards prohibiting school districts or any public entity from "sanitizing" requested records. Thus far, I […]

    June 14, 2009