Minutes to be Approved Made Public
Q: If minutes are to be approved at a Committee meeting that is a Brown Act Committee, do the minutes need to be available to the public 72 hrs prior to the vote- or at the very least, the same time they are given to the committee members?
A: Under the Brown Act, any materials provided to the committee members “in connection with a matter subject to discussion or consideration at a public meeting” of the committee must be made available when distributed to all or a majority of all the members of the committee. Gov’t Code section 54957.5(a). Any other public record distributed during the meeting must be made available at the meeting, if prepared by the
committee or a member of the committee, or after the meeting if prepared by someone else. Id., subsection (b).
If the committee is going to “consider” and vote on approving the minutes, this seems to require that they be made available with the agenda packet at the same time it is given to the members of the committee.